New Income Tax Statement preparation multy Utility software now available

Early disbursement of Pay and Allowances & Pension in connection with Christmas

 Government have ordered early release of pay and allowances and pension in connection with Christmas.
For details download

20/12/2011 Pension to State Service pensioners/ Family Pensioners and K.F.F. Pensioners
22/12/2011 Eduvational Institutions and departments of Administration of Justice coming under Part A and B
 schedule under Article 75(b)(i) of KFC Vol -I
23/12/2011 Remaining Departments coming under Part A and Part B schedule coming under Part A and B 
schedule under Article 75(b)(i) of KFC Vol -I
24/12/2011 Departments coming under Part C schedule under coming under  Article 75(b)(i) of KFC Vol -I

Income Tax Deduction from Salaries during the Financial year 2011-12

Government have directed all Heads of Departments and Chief Executives to communicate the contents of the Circular No.05/2011[F.No.275/192/2011-IT(B)] Dated 16th August 2011 of the Central Board of Direct Taxes,Department of Revenue,Ministry of Finance ,Government of India to the officers under their control immediately. For details view Circular No 75/2011/Fin Dated 29/10/2011 
FORM 16 cum Simple Income Tax Calculator (Excel)

RPU for Quarterly Returns

From FY 2005-06 onwards, TDS/TCS returns have to be filed every quarter (i.e. quarterly statements). The following utilities can be used to prepare regular quarterly statements:

Correction Statements

Corrections required in the regular quarterly statements can be furnished by submitting a correction statement in the prescribed format. The following utilities can be used to prepare correction quarterly statements:

                   Java is essential for validation purpose of RPU. You can download any version of Java From the link given below

 JAVA 7 Update 2
(Useful tool at the time of validation) 
older Versions of Java can be downloaded from the link

7% hike in DA/DR Orders Issued

Government  have issued orders enhancing the Dearness Allowance/Dearness Relief by 7% with effect from 01/07/2011.
For details view/download GO(P)No. 535/2011/Fin Dated 14/11/2011
  •   w.e..f  01/07/2011( total DA @ 31%)
  •   01/07/2011 to 31/10/2011 to be merged with PF (can be encashed 30/09/2015 or Retirement)
  •   Non revised DA (Continuing on 1997 pay scales) 12% 
  •   Can be drawn in November 2011 Salary bill
  •   Pensioners:- Dearness relief arrear will be released with Pension for the month of December 2011

    Part-Time Contingent Employees- Pension and related benefits-Revised

    Part-Time Contingent Employees- Pension and related benefits-Revised
    Government have revised the pension and other related benefits of Part time Contingent Employees For details view/download 

    Disbursement of Personal Entitlements of Employees through Banks

    Government  have decided  to disburse the personal entitlements of employees including Self Drawing Officers of all Government Departments through Banks.

    For details view/download

    Group Insurance Scheme- Revised Rate

    Government have reclassified the scale of pay of Groups and revised the rate of subscription to the Group Insurance Scheme with effect from 01/09/2011
            Scale of Pay                                                       Group    Rate

            29180-43640 and above                                         A        300
            18740-33680& above but below 29180-43640      B        250
            9190-15780& above but below 18740-33680        C        200
            8500-13210& above but below 9190-15780          D        150


    Ad hoc Bonus/Special Festival Allowance 2011 to Govt.Employees/ Pensioners-Sanctioned
    Government have sanctioned Ad hoc Bonus/Special Festival Allowance to the State Government Employees,Employees of Aided Educational Institutions, Full time Contingent Employees etc..
    For details view/download GO(P) No. 370 / 2011/Fin Dated 27/08/2011.
    • Festival Allowance @ 1750/-
    • Adhoc Bonus Maximum @ 2900/- 
    • Limit for Bonus Revised Rs.13000/- Pre revised Rs.10750/- (Basic+Personal Pay+SP+PA+DA)

    Onam Advance to Govt.Employees-Sanctioned
    Government  have sanctioned Onam Advance to all Government Employees
    .For details view/ download GO(P)No.371/2011/Fin Dated  27/08/2011
    •  Onam Advance @8500/-
    • Refund at 5 equal installments
    • Paid from 02/09/2011
    Onam Advance to Part Time Contingent Employees Etc Sanctioned  
     Government have sanctioned Onam Advance to Part Time Contingent Employees,NMR workers,Grass Cutters etc. For details view G.O (Ms)No.373/2011/Fin Dated 27/08/2011 

    Ad hoc Bonus /Special Festival Allowance to Part Time Contingent Employees-Modified
    Government have included part time Contingent Employees including those working in Aided Educational Institutions  eligible for either Special Festival Allowance or Ad hoc Bonus whichever is higher. 

      Paternity leave sanctioned - Guidelines issued

      Government have issued instructions for the guidance of leave  sanctioning authorities for granting paternity leave to serving male employees.  



      You can view your result by loggin to

      with your user ID and password created at the time of application of exam 

      Other results will be available in the link given below

      Notifications issued

      Departmental Test (Jul-2011) - Notification issued

      Online applications are invited for the Departmental Test, July 2011 to be conducted at various centres across Kerala State and Lakshwadeep. The Candidates are required to register (One-Time) prior to applying for the tests. However, candidates who have already registered themselves, should not create new/multiple profiles. Those who have lost their USERID or PASSWORD can contact the Departmental Test Helpline for assistance..



      Software Update on 28th April 2011
      Pay Revision 2009 Modules in SPARK
       In the salary matters menu, a new menu group is added as “Pay Revision 2009” with the following items.
      Pay Revision Fixation
      Pay Revision Editing
      Pay Revision Status
      Pay Revision Arrear Processing
      Pay Revision Arrear Bill
      PR PF Contribution Schedule
      The following procedure may be followed.
      Step I
      Before Fixing Pay in the Revised Scales of Pay Please go to  
      Select Salary Matters--->Pay Revision 2009 -->Pay Revision Status
      • The list consists of Designation, Revised and Pre-revised Scales, Name of the employee, PEN, Dept General No,etc.
      • Establishment seat(E Access), Department Management User(DMU) (M Access) and Drawing and Disbursing Officers (D Access) can view this.
      • Please check and verify whether the designation shown is in the correct Scale of Pay(Revised and Pre-revised).
      • If any discrepancy is noticed in the details shown, kindly report this to the concerned DMU for rectification before proceeding further. Please mail the details to This e-mail address is being protected from spambots. You need JavaScript enabled to view it also under the subject "PR 2009".
      Step II
      Select Salary Matters--->Pay Revision 2009 --> Pay Revision Fixation Menu
      and Select the employee.
      Step III
      Check the Designation, Scale of Pay (Revised and Pre-revised). The promotion details displayed may also be verified for employees who have obtained promotion between the Option date and date of Fixation
      Click “Confirm” button if the details are found correct.  
      Step IV
      Click “Compute” button (which will be enabled only after clicking the confirm button) to calculate and display the pay fixation details as shown below.
      • The fixation details will be computed by the system and then Pay Fixation Statement can be generated by clicking on the button “Pay Fixation Statement”. 
      • If the Pay fixation Statement is found correct then Update the details into SPARK database by clicking on the “Update” button 
      • If any discrepancy is found please do not update it to SPARK database and inform to SPARK PMU by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it under the subject "PR 2009". 
      • If any corrections are required after pay fixation, the same can be edited using the “Pay Fixation editing” module. 
      • Those employees whose pay is not fixed in the Revised scale, their Salary will be processed based on Revised HRA and CCA (Vide para 31(page 9) of Pay Revision Order) 
      • Please verify and ensure that the service history, allowances history, present salary details etc are updated correctly using the “Pay Revision editing” Menu. 
      • Please Update all regular promotions, grade promotions, transfers, annual increments etc ordered till date in the Service History Menu 
      • In order to process Pay Revision Arrears , Salary processing from 07/2009 onwards should be done without fail


      Results would be available from today (28/04/2011) (Around 3.30 pm)
      Immediately after the official announcement 


      6 % DA Ordered

      In G.O (P) No. 180/2011/Fin dated 11/04/2011 Government have ordered 6% increase in Dearness Allowance to Govt. Employees and Dearness Relief to State Govt. Pensioners.
      Above G.O is published subject to vetting by the Accountant General(A&E).

      Authorisation for effecting payment of Dearness Relief to pensioners
              The Accountant General (Kerala) has authorised the payment of Dearness Relief to Kerala State Service pensioners and family pensioners including those coming under UGC/AICTE/Medical Education Schemes and those drawing Dearness Relief at Central rates...For details download Circular No.25/2011/Fin Dated 06/05/2011

      PAY REVISION 2011

      In G.O (P) No.143/2011/Fin dated 30/03/2011, Government have made corrections/ additions in the G.O (P) No.85/2011/Fin dated 26/02/2011 and finally issued the orders revising Pay and Allowances of State Government Employees, Staff of Educational Institutions etc
      This has concurrence of the Election Commission of India which was requested for because model code of conduct has came into effect from 01.03.2011 for the ensuing General Election of the Kerala Legislative Assembly.
      Pay Revision Order (Universities)
      In G.O (P) No.86/2011/Fin dated 26/02/2011 Government have issued orders revising Pay and Allowances of University employees of the State
      Pension Revision Order

      Download a simple excel programme for 
      new pay and arrear calculation
      Thanks to Mr.Shijoy James 


      (Software for Kerala State Government employees Pay Fixation Analysis
      Based on GO(p) 85/2011/fin dt 26/02/2011)
      Released on 30th April 2011 
          Anirudhan Nilamel, Assistant Director, Directorate of Economics and Statistics

         Chandrasenan Mithirmala, Director, Magic Academy. 
      visit for more details
      Software DOWNLOAD       

      Income Tax Deduction from salaries during 2010-2011

      In Circular No.07/2011/Fin dated 20/01/2011, Finance Department has circulated the copy of Circular No.8/2010[F.No.275/192/2009 IT (B)] dated 13/12/2010 of the Central Board of Direct Taxes, Department of Revenue, Ministry of Finance, Government of India for information in respect of Income Tax deduction from salaries under Section 192 of Income Tax Act 1961 during the Financial Year 2010-11 and guidance.
      Useful Downloads for Income tax return uploading

      NSDL e-TDS/ TCS Return Preparation Utility

      16% increase in DA ordered

      In G.O (P) No.37/2011/Fin dated 18/01/2011 Government have ordered 16% increase in Dearness Allowance to State Government Employees, Teachers, Staff of Aided Schools, Private Colleges and Polytechnics, Full Time employees borne on the contingent and work charged establishments and employees of Local Bodies w.e.f. 01.07.2010
      The revised rate of D.A. due from 01.07.2010 (additional 16%) will be paid in cash with the salary due for the month of January, 2011 onwards.

      The arrear for the period from 01.07.2010 to 31.12.2010 will be drawn and credited to the PF account of the employee along with the salary bill for the month of January, 2011 to July, 2011.
      For complete details please download G.O (P) No.37/2011/Fin dated 18/01/2011 from here..

      9th PAY REVISION

      In G.O (Ms) No.530/2010/Fin dated 08/10/2010 Government have entrusted the 9th Pay Revision Commission to study and make recommendations on revision of pay and allowances and other benefits of High Court employees confining to the Terms of Reference in G.O (Ms) No.81/2010/Fin dated 20/02/2010.

      9th Pay Revision Commission - 2010 REPORT

      (For easy downloading the report is made available in five parts in the website)

      Important Recommendations by the Commission Report
      submitted on 31-12-2010
      • Revised rate with effect from 01/07/2009
      • Highest rate for Group D category all over India
      • Lowest Basic Pay:Rs.8,500/- Highest Rs.59,840/-
      • Service weightage @0.5% for each completed years(Maximum 15%)
      • Increment Lowest Rs.230/- Highest Rs.1200/-
      • DA upto 01/07/2009 (64%) to be merged
      • City Compensatory allowance @300 and others like HRA, TA, DA etc 40-50% increase
      • New scale for part time contingent employess
      • 50% in casual sweepers wages
      • 27 Scales in master scale
      • Leave Travel concession for state employees (15 years completed)
      • Risk Insurance for all eligible category of employess
      • Minimum pension Rs.4500/-
      • Medical allowance to pensioner increased from 100 to 300
      • Gratuity from 3.3 lakhs to 7 lakhs
      • Additional quantum of pension who completed 80 years (upto 50%)
      • Recommendation for new pension Department

      Illustrations for New Basic Calculation

      (Case I)

      A Class IV Employee having a continuous service of 6 years, drawing a basic
      pay of Rs.5250 in the pre-revised scale of pay of Rs.4510-6230.
      Basic pay as on 1.07.2009 5250.00
      DA @ 64% 3360.00
      Fitment @ 10% of Basic Pay(Subject to a minimum of Rs.1000) 1000.00
      Service weightage @ ½% of Basic Pay for each completed year of service 158.00
      Total 9768.00

      Next stage in the corresponding revised
      scale of pay 8500-12220 Rs.9940.00
      (Net benefit as on on 1.7.2009 Rs.1330/-)

      (Case II)

      An LD Clerk having 12 years of continuous Service drawing a basic a basic
      pay of Rs.7480 in the pre-revised scale of Rs.6680-10790. (TBHG Scale)
      Basic pay as on 1.7.2009 - 7480.00
      DA @ 64% - 4787.00
      Fitment @ 10% Basic Pay (Subject to a minimum or Rs.1000/-) - 1000.00
      Service weightage @ ½% for each completed year of service - 449.00
      Total 13716.00

      Next stage in the corresponding
      revised scale of Rs.11620-18740 13900.00
      (Net benefit as on 1.7.2009 Rs.1633/-)


      • Class Four Officer Gr-II 8500-12220
      • Class Four Officer Gr-I 8730-12550
      • High school HM Higher Grade 21240-34500
      • High school HM 20740-33680
      • HSST Junior 16180-27140
      • HSST Senior 19240-32110
      • HSA 14620-23480
      • LP/UP Head master 18740-31360
      • LPSA/UPSA 11620-18740
      • Driver Gr-II 9190-14620
      • Driver Gr-I 10480-17420
      • Driver Senior Grade 11620-18740
      • Librarian Gr-IV 11620-18740
      • Librarian Gr-I 20740-33680
      • Attender Gr-II 8730-12550
      • Attender Gr-I 8960-13210
      • LD Clerk 9940-15380
      • UD Clerk 13210-20740
      • Head Clerk 14620-23480
      • Jr.Supdt 16180-27140
      • Sr.Supdt 18740-31360
      • Administrative Asst 22360-35320
      • PSC Asst. 13900-22360
      • PSC Asst Sr Grade. 16180-27140
      • Agricultural Officer 20740-33680
      • Secretariat Asst. 13900-22360